Workplace Security (of the Physical Variety)

In the 21st century, we spend a lot of time worrying about the hidden dangers that lurk in the unsettling nooks and crannies of cyberspace. In doing so, we sometimes neglect the tangible and do not pay attention to physical security. With this said, please see the following tips for physically securing your devices and work space.

• Device Locking

  Always ensure that you lock your devices when not in use. You can quickly lock your computer when leaving by hitting the Windows Key + “L”. Also ensure that your device locks automatically after a certain amount of idle time.

  Ensure that your phone or tablet utilizes a passcode and locks after a certain amount of idle time.

• Password Protection

  The most common physical security risk is the “exposed” password. Do not keep passwords on Post-It notes or the like. Instead, utilize a password management program such as Dashlane.

• USB Drives

  USB drives are small and easy to snag (or leave behind). Make sure that these devices are encrypted and password-protected.

• Paper Documents

  Be cognizant of the papers that you have on or in your desk/work area. Papers containing personal information (SSN), payroll reports, confidential financial data, or trade secrets could fall into the wrong hands and have a devastating effect.

• Physical Items

  Pay attention to the items (storage room keys, access cards, server room keys, credit cards, ID’s) that can be left out, walk away, and then exploited.